Justice Court Services Assistant Senior

MOHAVE COUNTY, AZ
Published
January 22, 2023
Location
Bullhead City, AZ
Job Type
 

Description

Job Summary

Mohave County Justice Court is currently recruiting for a Justice Court Services Assistant Senior in the Bullhead City location.

Performs a variety of tasks related to case processing and serves as a lead worker in providing training, assistance, guidance and support to others performing a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.

REPORTS TO:

A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent.

SUPERVISION EXERCISED

None. Serves as a lead worker in providing training, assistance, guidance and support to others performing a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.

Essential Job Functions

  • Works at and/or assists others working at the counter.
  • Accept new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.
  • Collect fees and issues receipts.
  • Set-up case in electronic and/or manual recording system.
  • Create new or update existing file folders.
  • Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
  • Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
  • Processes mail, provides to appropriate parties.
  • Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
  • Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
  • Assists judicial officer in a variety of tasks as assigned.
  • Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
  • As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes. Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
  • Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
  • As assigned, serves as the Justice Court bookkeeper; accepts, receives and counts monies paid to the court; validates and/or reconciles cash, checks and other financial instruments; works with others within the office regarding financial and related matters.
  • Works with defendants, family members and others regarding status of payments, crediting of monies paid and related financial matters; reconciles daily financial accounts; identifies discrepancies and problems with balance.
  • Serves as a resource to staff regarding financial, operational and related questions/issues.
  • Allocates payments to the various accounts; determines amount/allocation as required by statute, rule and/or other governing requirements.
  • Compiles, prepares, updates and maintains a variety of regularly scheduled and/or ad hoc financial and statistical files, records, logs and lists.
  • Submits claims for payment for utility bills, training, etc. Writes checks to restitution victims; exonerates bonds; maintains records of cash bonds posted; works with the jail regarding bonds posted there.
  • Communicates and acts in a professional manner with the public, co-workers, and work contacts.

SECONDARY JOB FUNCTIONS

  • Performs related work as required.
  • Performs special assignments as requested.
  • Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.

Minimum Qualifications

  • A high school diploma/ GED.
  • AND three (3) years of relevant, progressively responsible court assistant, secretarial, legal secretarial, bookkeeping/accounting, clerical, customer service or closely related work.
  • OR an equivalent combination of experience, education and training, may be considered, which provides the desired knowledge, skills and abilities.

SPECIAL JOB REQUIREMENT

  • Must complete annual training as required by the Committee on Judicial Education and Training (COJET).
  • May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position.
  • Provide acceptable driving history at no cost to the County.

Knowledge, Skills & Abilities

Knowledge of:

  • Modern office practices and procedures.
  • Legal terminology, statues, and court procedures.
  • Principles and practices of recordkeeping, bookkeeping, case flow management, jury management, automation and office operations.
  • Data entry and verification procedures.
  • Internal procedures of the justice court.
  • Trends and practices in adult learning and teaching techniques.
  • Department policies, rules and procedures
  • Mohave County Personnel Policies and Procedures, and Department Regulation.

Skill in:

  • Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
  • Producing written presentations and oral reports for internal and external audiences.
  • Organizing and coordinating the efforts of court personnel and others.
  • Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
  • Operating a personal computer utilizing a variety of commonly used and specialized software applications.
  • Communicating and maintaining professionalism with the public, co-workers, and work contacts.

Ability to:

  • Analyze legal documents and interpret statutory requirements.
  • Perform complex legal clerical work independently.
  • Enter and retrieve data from an automated system.
  • Follow written and verbal instructions.
  • Maintain confidentiality and work under pressure in a dynamic environment with changing program demands and priorities.
  • Communicate effectively verbally and in writing.
  • Perform the essential functions of the job specifications with or without a reasonable accommodation.
  • Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.

EMPLOYEE BENEFITS:

Medical
Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits.

  • Summary Plan Description
  • PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage.
  • PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family

Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays.

TELADOC

Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions.

Flexible Spending Accounts (FSA)
This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income.

  • Health care reimbursement account: up to $2,850 per year
  • Dependent daycare reimbursement account: up to $5,000 per year

Health Savings Account (HSA)
This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2022 annual limit:

  • $3,650 max employee contribution for Single coverage
  • $7,300 max employee contribution for Family coverage.

Dental
Dental insurance is available to regular employees working at least 30 hours per week through Delta Dental.

  • High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500.
  • Low Option: $2,000 maximum annual benefit.

Vision
Vision insurance is available to regular employees working at least 30 hours per week through EyeMed Vision Care. EyeMed offers access to a broad network of independent providers as well as access to out-of-network providers.

Short Term Disability
Coverage is through Ochs, Inc. - Madison National
Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County.

Life Insurance
Coverage is through Ochs, Inc. - Minnesota Life

  • Basic Life Insurance / Accidental Death & Dismemberment of $50,000
  • Provided by Mohave County to regular employees working at least 30 hours per week

Optional / Voluntary Benefits
Payroll deductions are available for the following Optional / Voluntary Benefits:

  • Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children.
  • Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide.
  • Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents

Retirement Systems / Long-Term Disability
Mohave County is a MANDATORY participating agency in these classification-based retirement systems:

  • (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2022 is 12.17% beginning on your first paycheck and is employer matched.
  • (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%.
  • (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%.
  • (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment.

Additional Benefits
The following additional benefits are available to all regular employees:

  • 11 Paid Holidays
  • Payroll direct deposit
  • Paid Time Off - vacation/sick time
  • Pre-tax deduction plan
  • Up to 80% of medical premiums paid by Mohave County
  • Bereavement Leave

These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .

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