Deputy City Manager

Position Scope

**RECRUITMENT IS OPEN UNTIL FILLED; FIRST REVIEW OF APPLICATIONS WILL BE FRIDAY, NOVEMBER 17, 2023**

The deputy city manager serves as a senior executive manager, reporting to the city manager and is responsible for the supervision of assigned departments to coordinate their efforts toward the achievement of their department objectives and the objectives of the city government as a whole. Duties include exercising leadership of department directors and advising the city manager in the determination of program needs; planning, organizing, coordinating and implementation of approved programs. The deputy city manager also participates in strategic planning and budgeting; facilitation of development and implementation of policy proposals; representing the city with elected officials, other jurisdictions, citizen advisory boards and public forums; responds to constituents; and evaluating the performance of assigned city departments, programs and/or services.

The ideal candidate is a strong, intentional and visionary leader with a passion for local government. Experienced in city management with a proven record of providing effective leadership in a complex, fast growing organization. An attentive leader with excellent communication skills and significant career success, as well as demonstrated experience in building and maintaining collaborative and effective relationships.

The ideal candidate is innovative and creative, willing to look outside the traditional government structure to solve problems, as well the ability to move agendas forward in a multi-stakeholder environment. Experience in strategic planning, budgeting, project management, and complex problem solving with the ability to work effectively in a wide variety of governmental disciplines is critical.

Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Coordinates the endeavors of a group of department directors as they work towards achieving their department objectives and the objectives of the city government as a whole.
• Select, train, motivate and evaluate personnel; supervise staff to include: prioritizing and assigning work.
• Works with the city manager and department directors in planning organizing, coordinating and implementing programs on matters affecting assigned areas of responsibility.
• Develop actions, procedures and habits that encourage interdepartmental cooperation and reduce barriers between departments.
• Provide highly responsible administrative staff assistance to the city manager, conducts specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance and services.
• Conduct research and develop recommendations on city-wide work methods, operating policy and procedures, programs, services, and other administrative issues; observe program operations; analyze findings and implications; prepare and present staff reports and other correspondence.
• Participate in the development and administration of the city budget; direct the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures.
• Oversee the development, preparation and distribution of city publications including pamphlets and brochures.
• Serves and participates on various city teams and regional agencies by attending activities and meetings as a city representative. Confers with officials of city, county, state, and federal agencies regarding plans and priorities for existing and planned programs.
• Compiles and analyzes data and information; develops recommendations; and prepares and presents reports to the city manager and Council; directs the preparation of reports, which summarize and forecast city activities and financial position based on past, present and expected operations.
• Monitors city budget and expenditures; reviews and analyzes annual city budget proposals for compliance with Council's goals; consults with department management, conducts complex analyses, and develops recommendations.
• Analyzes trends, and forecasts revenues, expenditures and workload based on internal and external data sources; evaluates program requirements and resource utilization.
• Monitors operations and recommends change in organization's functions and processes.
• Identifies issues and collateral problems, develops alternative solutions, projects consequences of proposed actions, and presents recommendations in support of objectives.
• Analyzes trends and issues; interprets concerns, defines desired results, and creates solutions; resolves concerns and problems of departments.
• Coordinates information and assures effective communications between departments.
• Guides and assists department management staff; provides coaching, counseling and assistance on professional responsibilities and technical skills; prioritizes and assigns tasks; and develops staff skills.
• Attends weekly Council meetings and reports on activities requested by the city manager.
• Negotiates contracts and agreements with outside entities to further the goals and objectives of the city.
• Leads efforts to solve complex challenges.
• Briefs the city manager on matters of concern in departments and functions in assigned area of responsibility to assure proper action.
• Completes special projects, as assigned, which require executive-level decision making and coordination.
• Performs other duties as assigned or required.

Minimum Qualifications & Position Requirements

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's Degree in Business or Public Administration or related field from an accredited college or university and ten (10) years of demonstrated leadership experience in public sector organizations; OR an equivalent combination of education and experience. A Master's degree is highly desirable.

Necessary Knowledge, Skills and Abilities:

Knowledge of:

• Management principles, practices, and theories
• Public administration and governmental operations
• Municipal accounting and financial management principles
• Strategy development principles and procedures
• Applicable local, state and federal laws, codes, rules, policies, procedures and regulations
• Program development and administration principles and practices
• Project management principles
• Conflict management principles
• Community and public relations principles
• Current political and economic trends in state and federal government
• Principles, practices and trends in leadership, and management
• Principles and practices of administrative management, including personnel rules, cost accounting, budgeting, and employee supervision and training.

Skill in:

• Operating a computer and related software applications

Ability to:

• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Analyze, evaluate, and develop policies and procedures
• Read, interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, codes, policies, procedures, rules, and regulations
• Developing and implementing long-range fiscal and operational plans
• Monitor and evaluate employees
• Provide leadership and motivation
• Manage multiple priorities simultaneously
• Present ideas and concepts persuasively
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Mediate and resolve conflict
• Maintain community and public relations
• Effectively communicate and use interpersonal skills to interact with coworkers, elected officials, staff, general public, etc.
• Speak in public

12 Month Objectives

Create relationships throughout the organization and with city partners

Attend and contribute to weekly executive and leadership team meetings

Meet regularly with assigned department directors

Assist the city manager and City Council with strategic plan activities to include:
Form GO Bond Citizen Committee to consider alternative funding sourcesConduct Impact Fee StudyDevelop Utility Rate ModelDevelop a User Fee/Cost Recovery Philosophy
Become familiar with assigned departments' budgets and participate in the annual budget process

Additional Information

Special Requirements: None

Physical Demands / Work Environment: Standard office environment.

Reports To: City Manager

Supervision Exercised: Department directors and administrative staff as assigned.

FLSA Status: At Will

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

Employee Benefits & Wellness

The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness

City benefit plans are subject to change at any time.
Closing Date/Time: Continuous