Budget and Accreditation Manager

MOHAVE COUNTY, AZ
Published
January 22, 2023
Location
Kingman, AZ
Job Type
 

Description

Job Summary

*Mohave County Public Works-Fairgrounds Division is currently recruiting for the position of Budget & Accreditation Manager located in Kingman, Az*

JOB SUMMARY

Responsible for planning, coordinating and performing a variety of highly complex financial and technical functions, including contract and grant management, for all funds within control of Public Works and developing and managing Public Works management practices and supporting policies and procedures for business operations and services consistent with County administration and Public Works Director's directive and satisfying American Public Works Association accreditation requirements.

As assigned to Mohave County Parks:

Responsible for planning, coordinating and performing a variety of highly complex financial and technical functions, including contract and grant management, for all funds within control of the Mohave County Parks and developing and managing management practices and supporting policies and procedures for business operations and services consistent with County administration.

REPORTS TO

Work is performed independently under administrative direction of the Department Director

As assigned to Mohave County Parks:

Work is performed independently under administrative direction of the Parks Administrator.

SUPERVISION EXERCISED

May exercise technical, functional and/or direct supervision of subordinates.

Essential Job Functions

  • Develop and manage the Public Works Departmental Budget in conjunction with the Director, managers and division supervisors; direct disbursement of funds and deposit of revenues; may review, approve, and procure expenditures.
  • Prepare cost benefit analyses and research ways to reduce costs.
  • Write grants and administer the grant program for Public Works.
  • Manage Public Works contracts for budget and schedule conformance.
  • Monitor program and financial reports; develop and submit necessary budgetary information; administer program budgets.
  • Provide budgetary consultation matters to managers and supervisors; assist in problem resolution regarding budget and staffing resources.
  • Prepare detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed.
  • Calculate and process principal and interest payments of all bonds, loans, contract payments, etc. for Public Works.
  • Generate, maintain and prepare all Public Works financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies.
  • Perform finance and administration functions under emergency management activities; develop claims and manage emergency reimbursements and emergency project closeout.
  • Maintain database in conjunction with Public Works needs for fixed assets.
  • Act as a fiscal liaison between Public Works and other County departments and outside agencies.
  • Perform professional, administrative and investigational work in the maintenance and coordination of American Public Works Association accreditation and reaccreditation coupled with implementation of adopted management practices.
  • Perform inventory, assessment, creation and management of Public Works policies and procedures for business operations and services.
  • Create and maintain a supportive work environment and an efficient, engaged team.
  • Communicates and acts in a professional manner with the public, co-workers, and work contacts.

As assigned to Mohave County Parks:

  • Prepare cost benefit analyses and research ways to reduce costs.
  • Write grants and administer the grant program for the Parks Division.
  • Monitor program and financial reports; develop and submit necessary budgetary information; administer program budgets.
  • Provide budgetary consultation matters to managers and supervisors; assist in problem resolution regarding budget and staffing resources.
  • Prepare detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed.
  • Generate, maintain and prepare all Parks financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies.
  • Perform finance and administration functions under emergency management activities; develop claims and manage emergency reimbursements and emergency project closeout.
  • Act as a fiscal liaison between Parks and other County departments as well as outside agencies.
  • Perform professional, administrative and investigational work in the maintenance and coordination of Commission for Accreditation of Parks and Recreation Agencies accreditation and reaccreditation coupled with implementation of adopted management practices.
  • Create and maintain a supportive work environment and an efficient, engaged team.
  • Communicates and acts in a professional manner with the public, co-workers, and work contacts.
  • Serves as the lead in the reporting of grant applications for the Division.
  • Serves as the lead in maintaining the Division's national accreditation and licenses.
  • Acts as Division liaison to Finance.

SECONDARY JOB FUNCTIONS

  • Performs special research projects as necessary.
  • Performs related work as required
  • Performs special assignments as requested.
  • Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.

Minimum Qualifications

  • Bachelor's Degree in Public Administration, Business Administration, Financial Management, Architecture, Engineering, or a closely related field.
  • Five (5) years progressively responsible professional experience in management and analysis or public administration.
  • One (1) year experience in policy and or procedure creation and writing, with one or more years significant professional project management and contract administration experience or similar work on public agency projects,
  • Or an equivalent combination of experience, education and training which provides the desired knowledge, skills and abilities.

SPECIAL JOB REQUIREMENT

  • Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
  • Provide acceptable driving history at no cost to the County.

Knowledge, Skills & Abilities

  • Generally Accepted Accounting Principles and Practices (GAAPP) and their application to County accounting operations.
  • Principles and practices of auditing, cost accounting and modern office management methods.
  • Intermediate knowledge of Excel, Word and ability to quickly learn proprietary software systems.
  • Principles of business management, financial and managerial accounting and analysis, budgeting and statistical analysis.
  • Principles and practices of project management used in the administration and coordination of the development of Public Works projects such as project development, scheduling, monitoring, and control systems.
  • Principles, methods and practices of contract administration and negotiation, including coordinating agreements and Request for Proposals, governmental finance, budgeting and fiscal accounting.
  • Program/construction/services evaluation such as operations research, business process review, decision analysis and team based continuous improvement techniques.
  • Municipal budgeting procedures and multi-funded financing operations.
  • Administrative principles and practices, including goal setting and program budget development and implementation.
  • Applicable state, federal and local laws, rules and regulations including State and Federal procurement, construction and work site safety regulations.
  • Principles of management analysis, organizational design, Human Resources and Information Management, customer service, quality improvement, public relations and effective office and public communications, both orally and in writing.
  • Techniques used in statistical sampling and flow charting, fiscal administration and budgetary practices.
  • Principles of professional project management.
  • Department policies, rules and procedures.
  • Mohave County Personnel Policies and Procedures, and Department Regulation.

Skill in:

  • Organizing work assignments and methods of project planning.
  • Identification and resolution of operational, procedural and contractual problems and issues.
  • Effectively utilizing computer systems and applications in the performance of work assignments, such as electronic spreadsheets, word processing, databases, graphics, electronic mail, project management, and presentation software.
  • Applying accounting, business management, market and operations research, statistical analysis, managerial and financial management accounting business support systems.
  • Using tact, discretion, initiative, and independent judgment within established guidelines.
  • Working in a team environment.
  • Organizing work, setting priorities, meeting critical deadlines, and following up on assignment with minimal direction.
  • Technical, financial, budgetary, statistical, mathematical principles and practices.
  • Analytical and problem solving abilities.
  • Communicating and maintaining professionalism with the public, co-workers, and work contacts.

Ability to:

  • Read, analyze, and interpret technical procedures and governmental regulations.
  • Prepare financial statements and reports.
  • Communicate effectively verbally and in writing; ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
  • Write reports, business correspondence and policy and procedure manuals.
  • Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Establish and maintain effective/cooperative work relationships with superiors, peers and the general public.
  • Keep regular attendance, be on time, and work as scheduled.
  • Utilize computer systems and applications, personal computers, in the performance of work assignments, such as electronic spreadsheets, word processing, flowcharting and graphics.
  • Independently plan, organize and direct APWA accreditation (or other accreditation) program under minimal supervision.
  • Prepare, review and edit comprehensive, clear and concise policies and procedures.
  • Conduct research, perform studies, analyze results, and make recommendations.
  • Effectively lead committees and/or teams and train others.
  • Establish and maintain effective and cooperative relations with a variety of government officials, fellow employees and the public.
  • Maintain the confidence of department management and staff and other officials during assessments while resolving difficult problems.
  • Communicate effectively orally and in writing.
  • Accurately analyze situations and data, determine the relative significance of conditions and circumstances encountered and define problem areas.
  • Complete the collection, analysis, interpretation and evaluation of relevant problem solving data resulting from assessment findings and recommend effective courses of action.
  • Operate a personal computer and apply basic audit and project management related software.
  • Plan, organize and administer contracts, budgets and projects within prescribed budgetary requirements and established policies.
  • Effectively plan for, identify, evaluate and resolve administrative, operational, procedural and personnel problems.
  • Organize detailed inspections of the quality of work performed and answers for technical problems related to project activities.
  • Maintain and complete accurate records and prepare clear and concise reports.
  • Interpret information accurately and make decisions in accordance with established policies and regulations.
  • Establish and maintain effective, cooperative working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing, explaining information in a clear and understandable manner to non-technical persons.
  • Comply with Mohave County Personnel Policies and Procedures, and Department Regulation.

EMPLOYEE BENEFITS:

Medical
Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits.

  • Summary Plan Description
  • PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage.
  • PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family

Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays.

TELADOC

Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions.

Flexible Spending Accounts (FSA)
This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income.

  • Health care reimbursement account: up to $2,850 per year
  • Dependent daycare reimbursement account: up to $5,000 per year

Health Savings Account (HSA)
This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2022 annual limit:

  • $3,650 max employee contribution for Single coverage
  • $7,300 max employee contribution for Family coverage.

Dental
Dental insurance is available to regular employees working at least 30 hours per week through Delta Dental.

  • High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500.
  • Low Option: $2,000 maximum annual benefit.

Vision
Vision insurance is available to regular employees working at least 30 hours per week through EyeMed Vision Care. EyeMed offers access to a broad network of independent providers as well as access to out-of-network providers.

Short Term Disability
Coverage is through Ochs, Inc. - Madison National
Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County.

Life Insurance
Coverage is through Ochs, Inc. - Minnesota Life

  • Basic Life Insurance / Accidental Death & Dismemberment of $50,000
  • Provided by Mohave County to regular employees working at least 30 hours per week

Optional / Voluntary Benefits
Payroll deductions are available for the following Optional / Voluntary Benefits:

  • Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children.
  • Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide.
  • Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents

Retirement Systems / Long-Term Disability
Mohave County is a MANDATORY participating agency in these classification-based retirement systems:

  • (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2022 is 12.17% beginning on your first paycheck and is employer matched.
  • (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%.
  • (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%.
  • (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment.

Additional Benefits
The following additional benefits are available to all regular employees:

  • 11 Paid Holidays
  • Payroll direct deposit
  • Paid Time Off - vacation/sick time
  • Pre-tax deduction plan
  • Up to 80% of medical premiums paid by Mohave County
  • Bereavement Leave

These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .

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